Profit and Loss Report

Profit and Loss Report

The P&L report shows your rental income minus expenses, giving you a clear picture of profitability.

Generating the Report

1. Go to Reports > Profit & Loss.
2. Select the date range (e.g. tax year, calendar year, or custom).
3. Choose scope:
   • All Properties — Portfolio-wide P&L.
   • Specific Property — P&L for one property.
   • Property Group — P&L for a selection of properties.
4. Click Generate.

Report Sections

Income

• Rent received.
• Other income (e.g. tenant recharges, parking fees).
• Total Income.

Expenses

Broken down by category:

• Repairs & Maintenance, Insurance, Utilities, Management Fees, Legal, Mortgage Interest, etc.
• Total Expenses.

Summary

• Net Profit / Loss — Income minus expenses.
• Profit Margin — Net profit as a percentage of income.
• Per-Property Breakdown — How each property contributes.

Year-on-Year Comparison

Toggle Compare to show the same period from the previous year alongside current figures, highlighting trends.

Tip: Run a P&L report quarterly to catch issues early rather than waiting for year-end to discover problems.