Exporting Inventory Reports

Exporting Inventory Reports

Export polished inventory reports as PDFs to share with tenants, agents, and deposit schemes.

Exporting

1. Open the inventory report from the property's Inventory tab.
2. Click Export.
3. Select PDF.
4. Choose export options:
   • Include Photos — Embed all photos in the report.
   • Include AI Analysis — Include the AI condition assessment.
   • Include Signatures — Show digital signatures if collected.
   • Photo Size — Thumbnail, medium, or full size.
5. Click Generate PDF.

PDF Contents

The exported PDF includes:

• Header — Property address, report type (check-in/check-out), date.
• Room-by-Room Detail — Every room with items, conditions, notes, and photos.
• General Condition — Overall property condition notes.
• Meter Readings — Recorded meter readings.
• Signatures — Digital signatures of all parties.
• Summary — Total items, condition breakdown.

Sharing the PDF

After export, you can:

• Email the PDF to the tenant directly from Latch.
• Download and send manually.
• Upload to the deposit scheme as evidence.
• Store in the Documents section linked to the property.

Comparison Reports

You can also export inventory comparison reports (check-in vs check-out) as PDFs. These are particularly useful for deposit disputes.

Tip: Export and share the check-in inventory with the tenant immediately — their acceptance of the initial condition protects you at check-out.