Comparing Inventory Versions

Comparing Inventory Versions

At the end of a tenancy, compare the check-in and check-out inventories to identify any changes or damage.

Running a Comparison

1. Go to the property's Inventory tab.
2. Click Compare Reports.
3. Select the check-in report and the check-out report.
4. Click Generate Comparison.

Comparison View

The comparison displays:

• Side-by-side — Check-in condition next to check-out condition for each item.
• Changes highlighted — Items where the condition has deteriorated are highlighted in red.
• Photos compared — View check-in and check-out photos side by side.
• New damage — Items with new issues are flagged.

Comparison Categories

Items are grouped into:

• No Change — Condition is the same or improved.
• Fair Wear and Tear — Minor deterioration consistent with normal use.
• Damage — Deterioration beyond normal wear and tear.
• Missing Items — Items present at check-in but not at check-out.

Using the Comparison for Deposits

The comparison report is your primary evidence for deposit deductions:

1. Review all flagged items.
2. Categorise each as fair wear and tear or damage.
3. For damage items, record the estimated cost of repair or replacement.
4. Export the comparison as a PDF to share with the tenant and deposit scheme.

Tip: Always conduct the check-out inventory before the tenant returns the keys — this ensures you capture the true condition of the property.