Setting Up Categorisation Rules

Setting Up Categorisation Rules

Categorisation rules automate the matching of recurring transactions, saving you time on reconciliation.

How Rules Work

A rule matches transactions based on criteria you define, then automatically categorises them. For example:

• "If description contains 'ABC Insurance' → create expense in 'Insurance' category for 'Oak Street'."
• "If description contains 'John Smith' and amount is 1200 → match to rent payment for Flat 1."

Creating a Rule

1. Go to Payments > Rules (or Settings > Banking Rules).
2. Click Create Rule.
3. Define the conditions:
   • Description contains / starts with / matches.
   • Amount equals / is between.
   • Direction is income / expense.
4. Define the action:
   • Create payment for a specific property/tenant.
   • Create expense in a specific category/property.
   • Exclude the transaction.
5. Click Save Rule.

Managing Rules

• Rules are applied to new transactions as they are imported.
• You can edit, disable, or delete rules at any time.
• Rules are processed in order — the first matching rule is applied.

Testing Rules

When creating a rule, Latch shows you which existing transactions would have matched, so you can verify the criteria before saving.

Tip: Start with a few rules for your most common recurring transactions, then add more as you identify patterns.