Recharging Expenses to Tenants

Recharging Expenses to Tenants

Some expenses can be recharged to tenants — for example, utility bills or damage repairs that are the tenant's responsibility.

Marking an Expense as Rechargeable

1. When recording or editing an expense, toggle Rechargeable on.
2. Select the tenant who should be billed.
3. Optionally enter a recharge amount if it differs from the full expense (e.g. a shared cost).
4. Click Save.

Tracking Recharges

From Expenses > Rechargeable, you can see:

• All expenses marked for recharging.
• Whether the tenant has been notified.
• Whether payment has been received.

Notifying the Tenant

1. Open the rechargeable expense.
2. Click Send Recharge Notice.
3. The tenant receives an email with details of the charge and how to pay.

Recording Reimbursement

When the tenant pays:

1. Open the rechargeable expense.
2. Click Record Reimbursement.
3. Enter the amount received and date.
4. The expense is marked as reimbursed.

Reporting

Recharged expenses appear separately in your P&L report, showing the gross expense and the reimbursement as income, giving you a clear picture of your net costs.

Tip: Always document rechargeable expenses with receipts and reference the relevant lease clause that allows you to recharge.